Prepare your Ethical Review Protocol for Submission

How to Successfully Prepare your Ethical Review Protocol for Submission: Step-by-Step Guide

Step 1: Register in the IRB Ethics Training course.
IRB Ethics Training registration is requested for student researchers by faculty advisors or course instructors who will send an email request that includes the student’s CityU.edu email address to the IRB at IRB@cityu.edu. Faculty researchers send an email request to be registered in the IRB Ethics Training directly.

Step 2: Complete the Ethics Training with a minimum 70% passing grade.
Upon achieving the minimal passing grade of 70% an email Confirmation of Completion of Ethics Training will be sent. Students are responsible for forwarding the confirmation email to their respective faculty advisor or course instructor. A failing grade of less than 70 % requires the student to notify their course instructor or faculty advisor to get permission for a retest. The faculty advisor will email the IRB to have the Ethics Training modules reset.

Step 3. Review the IRB Policies and Procedure Handbook on the IRB web page.

Step 4. Download the Ethical Review Protocol Form from the IRB web page.
In order to enter content accurately into the form,  first download the form to your personal computer, then save the form to your personal computer, open the saved form from your personal computer, and then enter your content. You will know the Ethical Review Protocol PDF form is properly downloaded as you will see pop-up directions for each question.

Step 5. Before submitting your Ethical Review Protocol for IRB review, validate the following items are complete

  • Check spelling and grammar.
  • Review each question’s pop-up directions to ensure you have included all the required information for each question.
  • Attach only the approved City University of Seattle Informed Consent Forms directly from the IRB web page.
  • If you are storing research data on an external drive (laptop/usb/flashdrive) you are required to have the data both password protected and encrypted. State this specifically in question #14.
  • If you are storing your research data on a personal desktop PC then the research data is required to be password¬†protected. State this specifically in question #14.
  • Faculty advisors are required to sign the Ethical Review Protocols submitted by their students.